Procedure

Like what you’ve seen so far?

You’ve made it this far and are still with me so I may be excused for assuming you’re satisfied with what you’ve seen here and are considering your next move. My priced packages have given you a guesstimate of the cost but you still have questions, right? Okay, I’ll try to answer some of them.

What happens next?

Send an enquiry

It starts with an enquiry. Feel free to use the contact form or, should you prefer, give me a call. That sets the ball rolling. The enquiry provides me with an overview of the type of work I’ll be required to do and, from my reply, you gain a better idea of the cost involved. You’ll have noticed the use of ‘overview’ and ‘better idea’ in the last sentence. This is because next I need a project sample.

Provide a sample copy

The ‘sample’ stage is one of those rare ‘win/win’ scenarios. From it I’m able to assess the copy, the amount of work I’ll need put into it and the time it’ll take me to do it. I’ll edit the sample free of charge and, having completed it, produce a fixed-price quotation for you. Once you receive that, together with my sample edit, you’ll not only see the quality of my work, but you’ll also know how much your own job will cost and how long it will take. Not forgetting, of course, so far you’ve made no commitment and the process hasn’t cost you a penny.

Fine-tune requirements

Should the quotation and sample edit be acceptable we may then discuss further any specific requirements you have – tweaking the price (up or down) as necessary – and agree a timetable that works for both of us.

No job is too small and project sizes do vary. For larger projects I may request a small deposit at the outset and may also suggest that I submit batches of edited copy to you on an agreed schedule, and invoice each individually once you’ve accepted them. That then takes us to ‘payment’.

Payment

Unless we’ve agreed otherwise my payment terms are 14 days from the invoice date. Together with details of the service provided, the invoice will contain my bank details to enable you to pay by bank transfer, which is the payment method I prefer. I am happy to discuss other means, such as cheque, but this is something we’d need to agree before I commence the project.

Formats

I can work with paper-copies or E-files, I don’t mind which.

I’ve also been trained in the use of the industry-recognised BSI:2005 symbols, and these I can utilise for paper-copies or PDFs. You can see these in the ‘Standard Proofread’ image on my Editorial Page. This ‘proofreader-shorthand’ method of marking is clear and unambiguous – probably the reason it IS preferred in the publishing industry, worldwide. Like all symbols their meaning must be understood if they’re to be effective. Should you wish me to use these but are unfamiliar with them, I’ll happily provide a print-out of all the symbols with your edited copy.

For PDFs I can also use the software’s annotation tools. I use both Adobe and PDF X-Change and, again, it all boils down to personal preference as to which you’d like me to use for your project. In all probability, however, your own E-file will be in Microsoft Word. The programme’s ‘track changes’ feature is another means of clearly editing copy. Most of the proofreading I’ve done has been in this format.

For paper-based projects I’ll conduct the required edit before emailing PDFs for your assessment. On acceptance, I’ll post you the hard copies, along with my invoice. This service will, of course, incur a cost for postage.

In the case of PDFs I’ll email you two files: one containing original, unmarked copy, and the other an edited version showing the annotation marks and comments.

And finally, should your E-file copy be MS Word format you can expect to receive three files from me: one unedited version, one showing all the tracked-changes and comments, and one having the changes accepted.

I hope that answers your questions

Should any remain feel free to contact me.